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LMSReport Cards

Report Cards & Approvals

The Report Cards & Approvals module handles the generation, multi-tier staff moderation, and official distribution of student term report cards and transcripts.

Where to find it: Go to LMS → Report Cards (/lms/report-cards).

What is a “Report Card Snapshot”?

In traditional software, report cards are calculated on the fly. If someone changes a grade scale or tweaks a score six months later, old report cards change unintentionally.

In Pasarai ERP, report cards are saved as Immutable Snapshots:

  • When you generate a report card, the system creates a permanent, frozen copy of:
    • Computed subject marks, grace marks, and percentages.
    • The exact grading scale active on that date.
    • Term attendance statistics and health metrics.
    • Teacher and principal remarks.
  • Once approved and released, this record is permanently locked for historical integrity and audit compliance.

Step 1: Auditing Readiness & Generating Snapshots

Before generating report cards, head to the Overview tab (/lms/report-cards?tab=overview).

The Readiness Checklist

The system checks every section against three criteria:

  1. Mark Entry Complete: All teachers have submitted and locked marks for all scheduled subjects.
  2. Attendance Logged: Term attendance working days and present days are recorded.
  3. Grading Scale Linked: The correct grading scale is configured for the class.

Running Batch Snapshot Generation

  1. Switch to the Generate tab.
  2. Select your Academic Year, Exam, and the Classes you want to process.
  3. Click Generate Snapshots.
  4. A live progress dialog computes the entire class cohort:
    • Evaluates category weightages (e.g., 20% Internal + 80% Term Exam).
    • Resolves Best-of-K rules and grace marks.
    • Computes weighted CGPA and class rankings.
    • Links Co-Scholastic grades and health records.

Step 2: The Multi-Stage Approval Pipeline

To ensure absolute accuracy before parents see results, Pasarai uses a linear moderation pipeline configured in LMS Configuration.

Navigate to the Approvals tab (/lms/report-cards?tab=approvals):

Roles and Actions

  • Class Teacher Review:
    • The class teacher inspects the generated report cards.
    • Adds personalized narrative remarks for each student.
    • Verifies attendance figures.
    • Submits the batch for department review.
  • Department Head (HOD) Moderation:
    • Reviews marks distribution across sections to ensure grading fairness.
  • Principal Sign-Off:
    • The final administrative authority verifies the batch and clicks Approve.

Handling Corrections & Rejections

If a reviewer spots an error:

  • Click Reject and enter a note (e.g., “Science practical marks need verification for Roll #14”).
  • The snapshot reverts to Draft status for correction.
  • Every approval, edit, and rejection is permanently timestamped in the Audit Log with the staff member’s profile identity.

Step 3: Scheduled Release & The Countdown Clock

Schools often want all parents to receive results at a specific moment (e.g., Friday at 10:00 AM).

The Scheduled Release Embargo

If your school’s release mode is set to SCHEDULED:

  • Report cards can be fully generated, reviewed, and approved days in advance.
  • When parents or students log in to the portal before the scheduled time, they see the Release Gated Countdown:
    • Displays a live countdown timer showing days, hours, minutes, and seconds until publication.
    • Prevents premature score leaks.
    • Automatically unlocks the full report card the exact second the countdown reaches zero.

Step 4: Printing & Parent Distribution

Once report cards reach Released status, schools can distribute them across multiple channels:

1. High-Resolution Print Templates

Click Print Report Card or Batch Print Class to generate official physical report cards:

  • Formatted specifically for standard A4 paper.
  • Includes your school’s official crest, contact information, and affiliation details.
  • Displays student portrait photo, roll number, and admission details.
  • Clean scholastic grid showing maximum marks, marks obtained, grades, and grade points.
  • Co-scholastic grades, discipline rubrics, and health indicators.
  • Official signature lines for Class Teacher, Principal, and Parent/Guardian.

2. Digital Parent Portal

  • Parents can log into the Pasarai mobile or web portal to view interactive interactive graphs of their child’s term progress.
  • One-click Download PDF for archiving.

3. Automated Alerts

  • Trigger automated SMS or WhatsApp notifications with a secure link informing parents that term results are now available.

Step 5: Holistic Progress Card (HPC / NEP 2020)

For schools adopting the National Education Policy (NEP 2020) and NCERT PARAKH standards, Pasarai supports the Holistic Progress Card (HPC):

The 3 Learning Domains

Instead of just testing academic memorization, HPC evaluates three distinct domains:

  1. Cognitive Domain: Knowledge, intellectual understanding, problem solving, and analytical reasoning.
  2. Affective Domain: Attitudes, values, empathy, emotional well-being, and social cooperation.
  3. Psychomotor Domain: Physical agility, sports, artistic creation, and practical laboratory motor skills.

360-Degree Evaluation

The HPC snapshot aggregates feedback from three perspectives:

  • Self-Assessment: The student reflects on their own learning goals and strengths.
  • Peer-Assessment: A classmate shares constructive peer observations on collaboration and teamwork.
  • Teacher Assessment: The teacher provides authoritative synthesis and developmental milestones.
Grades & MarkbookHomework