Timetable

The Timetable feature provides comprehensive schedule management for classes and teachers. This guide covers viewing, navigating, and understanding class schedules, teacher schedules, and handling conflicts.

Overview

The Timetable system enables you to:

View class schedules in weekly or daily format
Track teacher schedules across all assigned classes
Identify conflicts when teachers are double-booked
Navigate schedules by date with an interactive calendar
View period details including subject, teacher, and timing

Accessing Timetable

Navigate to SIS (Student Information System) in the sidebar
Click on Timetable
You’ll see three main tabs:
- Class Schedule - View schedules by class
- Teacher Schedule - View schedules by teacher
- Conflicts - View scheduling conflicts

Note: Access is controlled by permissions under the sis.timeTables module.

Page Header

The timetable header displays:

Element	Description
Title	”Timetable” with module icon
Conflict Count	Number of scheduling conflicts (if any)
Create Schedule	Button to configure timetable settings
Import	Import schedules from external source
Export	Export current schedules

Tip: The conflict count in the header provides a quick alert about scheduling issues that need attention.

![Timetable Header - Screenshot placeholder showing the header with conflict count]

Class Schedule Tab

The Class Schedule tab shows the weekly or daily schedule for a selected class.

Selecting a Class

Use the Class dropdown at the top
Search or scroll to find the desired class
Select the class to view its schedule

The first class is automatically selected when you load the page.

Schedule Navigator

Use the schedule navigator to control the view:

View Toggle

Weekly - See the entire week at a glance (default)
Daily - Focus on a single day

Date Navigation

← Previous - Go to previous week/day
Today - Jump to current date
Next → - Go to next week/day

Current Range Display

Shows the date range being viewed
Weekly: “Dec 2 - Dec 8, 2025”
Daily: “Monday, Dec 2, 2025”

![Schedule Navigator - Screenshot placeholder showing the navigation controls]

Understanding the Calendar View

Weekly View

The weekly calendar displays:

Days across the top - Monday through Sunday
Time slots down the side - From first to last period
Period blocks - Color-coded by type

Daily View

The daily calendar shows:

Full day timeline - All periods for the selected date
Detailed period information - More space for details
Easier scrolling - Navigate through the day

Period Types and Colors

Periods are color-coded by their type:

Type	Color	Description
Curricular	🔵 Blue	Regular academic classes
Break	🟢 Green	Short breaks between periods
Lunch Break	🟠 Orange	Lunch time
Assembly	🟣 Purple	Morning assembly or gatherings
Co-curricular	🔴 Red	Sports, arts, clubs
Preparation	🟡 Yellow	Study/preparation periods
Extra-curricular	🩷 Pink	After-school activities

Period Information

Each period block displays:

Subject name - The class being taught
Teacher name - Assigned teacher
Time range - Start and end time
Room (if assigned) - Location

Clicking on a Period

Click any period to open the Period Detail Dialog:

Field	Description
Period Name	Name/title of the period
Subject	Subject being taught
Teacher	Assigned faculty member
Time	Start time - End time
Day	Day of the week
Type	Period type (curricular, break, etc.)
Status	Active, inactive, or cancelled
Room	Assigned classroom (if any)
Class	The class this period belongs to

![Period Detail Dialog - Screenshot placeholder showing period details]

Refresh Data

Click the Refresh button (↻) to reload the schedule with latest data.

Teacher Schedule Tab

The Teacher Schedule tab shows the weekly or daily schedule for a selected teacher.

Selecting a Teacher

Use the Teacher dropdown at the top
Search by teacher name
Select to view their schedule

The first teacher is automatically selected when you load the tab.

Schedule Display

The teacher schedule shows:

All classes the teacher is assigned to
Color-coded periods by type
Class information displayed in each period block

Teacher Schedule Benefits

Use Case	Benefit
Workload review	See total teaching hours at a glance
Free period identification	Find available slots for meetings
Substitution planning	Identify teacher availability
Resource allocation	Ensure balanced workload distribution

Viewing Teacher Details

The selected teacher’s information is displayed:

Name - Full name
Designation - Position/role
Department - Assigned department

![Teacher Schedule - Screenshot placeholder showing a teacher’s weekly schedule]

Conflicts Tab

The Conflicts tab identifies and displays scheduling issues that need resolution.

What is a Conflict?

A conflict occurs when:

Teacher double-booking - Same teacher assigned to multiple classes at the same time
Room double-booking - Same room assigned to multiple classes
Overlapping periods - Periods that overlap incorrectly

Conflict Display

Each conflict card shows:

Field	Description
Conflict Icon	⚠️ Warning indicator
Date/Day	When the conflict occurs
Time	Time slot with overlap
Teacher	Teacher involved in conflict
Subject	Subject(s) affected
Class	Class(es) involved
Severity	High, Medium, or Low

Severity Levels

Severity	Color	Description
High	🔴 Red	Curricular period conflicts - critical
Medium	🟡 Yellow	Co-curricular/extra-curricular conflicts
Low	🔵 Blue	Break or preparation period overlaps

Conflict Message

Each conflict includes a descriptive message explaining the issue:

“Mr. John Smith has overlapping periods for Class 10-A - Mathematics”

Resolving Conflicts

To resolve a conflict:

Identify the issue from the conflict details
Navigate to Settings → SIS Configuration → Timetable
Edit the conflicting periods by:
- Changing the teacher assignment
- Adjusting the time slot
- Moving to a different room
Return to Conflicts tab to verify resolution

Tip: The conflict count in the header updates automatically when issues are resolved.

![Conflicts Tab - Screenshot placeholder showing conflict cards]

No Conflicts State

When there are no conflicts, you’ll see:

✅ “No conflicts found in the current timetable”
This indicates a healthy, well-organized schedule

Calendar Features

Interactive Calendar View

The timetable uses an interactive calendar with:

Navigation

Click and drag to scroll through time slots
Click on empty slots (future feature for direct editing)
Click on periods to view details

Responsive Design

Desktop - Full weekly view with all details
Tablet - Condensed view with scrolling
Mobile - Daily view optimized for smaller screens

Time Format

Times are displayed in 12-hour format:

9:00 AM, 12:30 PM, 3:45 PM
Duration shown as start - end times

Week Start

The calendar week starts on Monday and ends on Sunday.

Best Practices

For Administrators

Check conflicts regularly
- Review conflicts tab weekly
- Resolve high-severity conflicts immediately
- Document recurring conflict patterns
Balance teacher workloads
- Use teacher schedule view to assess distribution
- Ensure equitable teaching hours
- Plan for preparation time
Plan ahead
- Create schedules before term starts
- Account for holidays and events
- Build in flexibility for changes

For Teachers

Review your schedule weekly
- Check for any changes
- Note preparation periods
- Plan lessons according to schedule
Report conflicts immediately
- If you notice double-bookings
- Contact administration promptly
- Suggest resolution options

For Class Teachers

Verify class schedules
- Ensure all subjects are covered
- Check teacher assignments are correct
- Note any gaps in the schedule
Communicate changes
- Inform students of schedule updates
- Coordinate with subject teachers
- Update parents if significant changes occur

Importing and Exporting

Import (Coming Soon)

The import feature will allow you to:

Upload schedules from spreadsheets
Bulk create periods
Import from other systems

Export (Coming Soon)

The export feature will allow you to:

Download schedules as PDF
Export to spreadsheet format
Share printable timetables

Configuration

Accessing Timetable Settings

Click “Create Schedule” in the header, OR
Navigate to Settings → SIS Configuration → Timetable tab

Configuration Options

In timetable settings you can:

Define period structure (start/end times)
Set break durations
Configure working days
Assign subjects to classes
Assign teachers to subjects
Set room assignments

See SIS Configuration for detailed setup instructions.

Troubleshooting

Common Issues

Problem: Schedule not loading

Solution:
- Check internet connection
- Ensure a class/teacher is selected
- Click Refresh button
- Verify academic year is configured

Problem: Blank calendar view

Solution:
- No periods may be configured for this class
- Check timetable configuration in settings
- Verify the date range has scheduled periods

Problem: Teacher showing no periods

Solution:
- Teacher may not be assigned to any classes
- Check teacher-subject assignments in settings
- Verify teacher employment is active

Problem: Conflicts not resolving

Solution:
- Ensure all overlapping periods are edited
- Refresh the conflicts tab
- Check that changes were saved properly

Error Messages

Error	Cause	Solution
”Failed to load schedule”	API error	Check connection, retry
”No class records found”	Missing configuration	Set up classes first
”No staff available”	No teachers configured	Add staff in HRMS
”Schedule data unavailable”	Date range issue	Try different dates

Permissions Reference

Permission	Action Allowed
`sis.timeTables.view`	View timetable schedules
`sis.timeTables.create`	Create new periods
`sis.timeTables.update`	Edit existing periods
`sis.timeTables.delete`	Delete periods
`sis.timeTables.export`	Export schedules
`sis.timeTables.import`	Import schedules

Contact your administrator to request permission changes.

SIS Overview - Student Information System features
SIS Configuration - Configure timetable settings
Classes - Class and section management
HRMS Staff - Teacher and staff management

Quick Reference

Tab Overview

Tab	Purpose	Key Feature
Class Schedule	View by class	Weekly/daily toggle
Teacher Schedule	View by teacher	Workload overview
Conflicts	View issues	Severity indicators

Period Types

Type	Color	Code
Curricular	🔵 Blue	Regular classes
Break	🟢 Green	Short breaks
Lunch Break	🟠 Orange	Lunch time
Assembly	🟣 Purple	Gatherings
Co-curricular	🔴 Red	Activities
Preparation	🟡 Yellow	Study time
Extra-curricular	🩷 Pink	After-school

Action	How To
View class schedule	Select class from dropdown
View teacher schedule	Switch to Teacher Schedule tab
Check conflicts	Switch to Conflicts tab
Change week	Use ← / → navigation arrows
Go to today	Click “Today” button
Switch view	Toggle Weekly/Daily

Quick Links

Last updated: 30 November 2025